Gift certificates, cart rental discount cards and green fee passes are recorded in their own databases. All the details of all three types of transactions are instantly available to the appropriate staff.
Partial redemptions of gift certificates are fully supported. Your customer can use the gift certificate to purchase a round of golf in the pro shop today and a meal in the restaurant tomorrow.
Cart rental liability clauses are printed directly on the customer receipt printer, signed and returned by the customer.
Cart rental history and gift certificate redemption history can be printed on the customer receipt. With our standard receipt definition your customer knows exactly what has been redeemed, when it was redeemed, and you've got signed copies acknowledging the redemptions.
You can create entire databases of information that relate to individuals or organizations. You can relate individuals or organizations to each other, (employers to employees, spouses to each other, children to parents) and to other entities that you define (team rosters to teams, crew lists to boats, etc.)
For example, if you've got a tournament that isn't filling up the way you'd like, in seconds you can let your members know what spaces are available when.
There are a lot of ways that you can use email to stay in touch with customers, generate customer loyalty and interest and by extension, your revenue, without incurring expenses.
To-do list items have alarms and have a field to indicate a user-defined function that executes when the alarm is triggered. The field can contain the name of any of the functions in the system.
One of the functions available in the system is called ExecuteReport which can execute any user-defined report in the system. Report forms can do much more than simply print things on a piece of paper. They can write information to a file, create transactions (event registration, sales order or ledger), read information from a file, even communicate with any other computer on the Internet.
Assume that you have a report defined which collates all the sales information from
a sales office or remote site and writes it to a summary file and then sends that
file to an Internet address. All you have to do is create a to-do item that calls
the ExecuteReport function at 3am each day, have that function execute the report
and you've got an automatic sales reporting system implemented. With this simple
functionality, the possibilities are endless.
We've used this scripting technology to automate membership renewals for an association where a clerk simply scans in a bar code printed on the member's renewal form and the system finds the member's record, records the accounts receivable transaction for the membership fees, updates the subscription expiry date for the publication, modifies (or confirms) the class of membership chosen for the next year, and prints a receipt and/or a membership card, all automatically, and all in less than a second.