The System-defined Master List Record Detail

(Description provided below the image)
System Defined Master List Record 
 Detail


The master list record detail data entry window that the system defines is shown above. There are six fields related to the individual: the salutation (Mr./Ms./Dr. etc.), the first name, the middle initial(s), the last name, the genitive suffix (labeled Junior/Senior in the display) where you can add any title that appears after the last name (i.e. M.D., FRCP, CPA, CA, etc.), and finally a field labeled Other Name that is commonly used for the individual's nickname or the short form of their first name.

There are three fields that are related to the organization: the title of the individual within the organization, and two lines for the organization name itself.

There are two sets of address fields that can be maintained from this display. The address set for the normal business address is located immediately below the organization name fields and the residence address is located below that. There is a radio button selector on the far left hand side of the display that is used to indicate which address will appear when mailing labels are printed.

Each set of address fields is composed of six fields - two fields for the street address, then a field for the city, state or province, zip or postal code and country. The zip and postal code formats differ for Canada and the U.S. and the appropriate format can be specified by clicking the Formats button (the third button on the right side of the display).

Below each address set are fields for phone number and fax number. The business address set also has a field for telephone extension number.

Finally there are two email address fields and a field where you can record a website address affiliated with this organization. Below the URL field is the field for the master list reference number (labeled M.L. Code to save space). If "User Code Support" is turned on in the system configuration then this field will be editable and you can enter a member number or similar identifier in this field, and it is the contents of this field that is used to look up master list records in the Master List Browser. Otherwise, the system supplies a seven digit number as the master list reference field. The line to the right of the master list reference number indicates when the contents of this record were last changed, and by whom.

The buttons down the right hand side of the display indicate what you can do with this record. First, notice what is not there: There is no button to explicitly save changes to the contents of the master list record. Instead, when you leave the master list detail display by clicking any of the buttons on the right or by pressing the Esc key on your keyboard, or by clicking the close window button in the upper right corner (or close the window by any other method) then the system does a comparison between the contents of the record on disk and the contents of the fields. If there is a difference the system will open a dialog noting that a change has been made and asking if the information should be updated on the disk.