AISA Club Manager Recommended Hardware

Pro Shop Workstation

Food & Beverage Workstation

Administration Office Workstation/Server

Miscellaneous Items/Consumables


  1. Because of the reduced parallax in LCD monitors, most users find that the 15" version of the LCD monitor running at 1024x768 pixels resolution gives more than adequate room for the POS display. However, CRT monitors are (at the moment) less expensive than LCD monitors, so for budgetary reasons the CRT type may be preferable.

    Generally, buttons to be displayed on a CRT type monitor should be larger than buttons on an LCD monitor (because of the increased position error induced by parallax), so a 17" monitor is recommended.

  2. We recommend using a thermal printer because of the high printing speeds possible with these printers. Duplicates of receipts and other forms printed on the receipt printer are generated by the POS system where required. For low-volume operations where budget is an overriding consideration, a dot-matrix receipt printer could be substituted.

  3. Green fee tags are generally printed on a specialty label printer. Typically these tags are printed on self-adhesive, thermal-coated stock.

  4. A UPS is essential to keeping your computer operating continuously. You should have a UPS for each physical location where you are installing a workstation or server, with enough power reserve to keep the workstation or server operating for at least twenty minutes.

  5. This configuration assumes that the data will be physically stored on the administration office PC which does double duty as both a workstation for the manager and as a server for the other workstations. We recommend that you install two hard disk drives on that machine and you use a Windows Server product since these products provide disk mirroring capability to maintain a continuous backup.

  6. Kitchen printers can (and should) be inexpensive dot-matrix receipt printers. These printers typically make a fair bit of noise while printing, which alerts the kitchen staff to an incoming order. Speed of printing is not the issue in the kitchen that it is in the pro shop where you want to clear transactions in a matter of seconds.

Advantage Database Server

It is highly recommended that all users of the software purchase and install the Advantage Database Server from Extended Systems Inc. The Advantage Database Server provides a true client/server database engine. Both Society Manager and AISA are client/server ready. If the Advantage Database Server is found on the network, Society Manager and AISA will automatically use that Server engine.

Society Manager/AISA Licensing

Unlike many of its competitors, neither Society Manager nor AISA have optional, extra-cost modules. All the functionality described in the overview and subsequent pages is included in the basic system.

Society Manager and AISA support multiple, independent data directories. This means that association management firms may run many associations from a single copy of Society Manager without paying additional fees. The license agreement for Society Manager and AISA appears below.

License Agreement


The software contained in this package is subject to the following license terms and conditions:


This is a single copy software license granted by Asseance Software Inc., an Ontario Corporation, with its mailing address at 9 Pine St. N., Port Hope, Ontario, Canada, M5V 2H1. The software in this package is licensed to you as the end user. It is not sold.

1.0 The software enclosed in this package is copyrighted material. Once you have paid the required single copy license fee, you may use the software for as long as you like, provided that you do not violate the copyright, and that you follow these simple rules.

1.1 You may use the software on any computer for which it is designed so long as the system is active on only one Local Area Network at one time.

1.2 You may make as many copies as you wish of the Licensed Software for backup purposes, but all such copies, together with the original, must be kept in your possession or control.

1.3 You may not make any changes or modifications to the Licensed Software, and you may not decompile, disassemble or otherwise reverse engineer the software. You may not rent or lease it to others.

2.0 This software is Commercial Computer Software under U.S. Federal Government Acquisition regulations and agency supplements to them. The Software is provided to the U.S. Federal Government and its agencies only under the restricted rights provisions of the U.S. Federal Acquisition Regulations applicable to commercial computer software developed at private expense and not in the public domain. The Use, Duplication or disclosure by the U.S. Federal Government is subject to restrictions as set forth in subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227-7013.

3.0 Limited Warranty. Asseance Software warrants that the software will perform substantially in accordance with the specifications set out in the documentation provided with it. Asseance Software will either replace or repair without further charge any software that does not perform in substantial accordance with the specifications contained in the documentation. This will be done by providing you with a corrected copy of the software, or corrective code.

In the case of an error in the documentation, Asseance Software will correct errors without charge by providing addenda or substitute pages. Asseance Software reserves the right to correct errors by upgrading your version of the software to the most recent release, without charge to you.

If Asseance Software is unable to replace defective documentation or defective media or if Asseance Software is unable to provide a corrected copy of the software or corrected documentation within a reasonable period of time, then Asseance Software will either replace the software with a functionally similar program or will refund the license fees paid for the use of this software. If Asseance Software refunds the license fees paid for the use of this software you are obligated to cease using the software and to remove the software from your computer(s)

Exclusion of Other Warranties

Asseance Software does not warrant that the functions contained in the software will meet your requirements or that the operation of the software will be uninterrupted or error free. The software warranty does not cover any copy of the software which has been altered or changed in any way by you or others. Asseance Software is not responsible for problems caused by changes in the operating characteristics of the computer hardware or operating system which are made after the delivery of the software.

ANY IMPLIED WARRANTIES INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED TO THE TERMS OF THE EXPRESS WARRANTIES. Some jurisdictions do not allow limitations on how long an implied warranty lasts, so the above limitation may not apply to you. ASSEANCE SOFTWARE SHALL NOT IN ANY CASE BE LIABLE FOR SPECIAL INCIDENTAL, CONSEQUENTIAL, INDIRECT OR OTHER SIMILAR DAMAGES EVEN IF ASSEANCE SOFTWARE OR ITS AGENT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Some jurisdictions do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to you.

Other Conditions

The warranties set forth above are in lieu of all other express and implied warranties, whether oral, written, or implied, and the remedies set out above are your sole and exclusive remedies. Only an officer of Asseance Software may make modifications to this warranty, or additional warranties binding on Asseance Software. Accordingly, additional statements such as advertising or presentations, whether oral or written, do not constitute warranties by Asseance Software and should not be relied upon as such. This Warranty gives you specific legal rights, and you may also have other legal rights that vary from jurisdiction to jurisdiction.


In no case shall Asseance Software's liability exceed the license fees paid for the right to use the Licensed Software or Two Thousand, Five Hundred Dollars ($2,500.00), whichever is less.


This License constitutes the entire agreement and understanding between the parties and supersedes any prior agreement or understanding whether oral or written, relating to the subject of this License. This agreement may only be modified by a written agreement signed by an officer of Asseance Software.

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Society Manager and AISA
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